Utec Project Management
Utec will be in place of clients. We manage the entire project, including scheduling, coordination with construction companies, cost management, project management, and relocation work.
- Vendor Control & Survey
- Selection of LAN cabling vendor
- Selection of PBX vendor
- Selection of Network vendor
- Survey of working environment
- Survey of new location environment
- Application to a carrier, Coordinating, Attending on installation day
In English and Chinese (Mandarin)
- Hearing IT requirements, Holding a conference with IT staff in overseas, Any coordinating in Japan
- Coordinating a whole project(Schedule, cost management, etc.)
- Creating a report, Updating project progress
- ISP Circuit
- Internet, NTT Flets ISP service, etc.
- LAN Cabling
- Cat6A, Fiber cabling ,etc.
- Tel Equipment
- PBX (on Premises) ,Cloud, etc.
- NW Equipment
- Access Point, Firewall, etc.
- AV Equipment
- Monitor, Web Camera, Projector, etc.
If there is a designated vendor for each section and the construction has been decided, we will manage the entire process until the completion under our management.
- Telephone system / PBX maintenance support
- Troubleshooting, Periodic Inspection, Building power down support
- NW Helpdesk
- Troubleshooting, Periodic Inspection, Manufacturer Support
- Wiring maintenance support
- Troubleshooting, Manufacturer Support
※Basic reception hours : Weekdays 9 a.m. to 5:45p.m.
※Please contact us if other service level is required.
Case 1.For International companies
Relocation project for multiple international companies and government agencies due to building renovation
As the relocation will take place at the convenience of the building, it is necessary to manage all aspects of project management, from understanding the existing environment to coordinating with oversea IT, in order to minimize the burden on the clients. Bilingual PM members with deep IT knowledge are required.
- Construction period
2 years and half
- Summary
For a complete renovation of building, each tenant needed to be relocated to other floor in the same building, and also needed to be returned to their original place after the renovation done. Utec handled this project by rebuilding an IT environment of each tenant, contacting oversea IT staff, carriers and vendors. In addition, Utec arranged flight tickets and made a reservation of hotel for the clients visiting from overseas.
Testimonial
From the beginning of the project to negotiations with users, vendor management, and coordination with the overall project. The management was very detailed. I think we were able to complete the relocation without any pressure on our normal operations. With multiple tenants relocating at any given time, we were able to rely on Utec to coordinate with the overall process and perform other tasks. We are very happy with the results.
Case 2.For a foreign transport-related company
Office relocation project for a foreign transport-related company
Recently, with major IT changes of shifting to DX, IT infrastructure environment of each customer has become more diversified. In this situation, we need a PM who specializes in IT to understand the current and ideal situation, propose VE plans, and manage related vendors.
- Construction period
8 months
- Summary
PM work for IT tasks listed in the entire project
Studying the existing NW environment, Proposal of rebuilding new environment, Carrying out the work with equipment designated by oversea IT staff
Bidding(including cost management, vendor selection), Management of vendors tasks
Testimonial
Utec’s bilingual staff can absorb the request from oversea IT and make the best proposals by matching them with domestic environment.
From the beginning of the project to the completion, they held weekly IT meeting and shared the detailed scheme with clients.
Case 3.For a large hotel
Telephone system replacement project for a large hotel (1,000 rooms)
- Construction period
5 months for preparation, 1 day (withing 24hours) for replacement work at onsite
- Overview
The project was to replace an old telephone system with new Alcatel-Lucent in a large hotel in Fukuoka.
The replacement work must be completed within 24 hours.
The down time of the system was limited to 4 hours during the night(1.a.m. to 6 a.m.), as hotel operates 24/7.
Utec completed the replacement for 1,000 rooms by setting a precise schedule and taking the leading role of cooperating with related vendors.
- Installed manufacturer
- Alcatel-Lucent Enterprise
Testimonial
We started the project by asking Utec to do a site survey and analyze the current situation since the system constructure was not organized well, and even more there is no document remained.
Regarding the replacement, the work only took a couple of hours, and it did not affect our operation at all.
Also, Utec made some documents such as cabling route, equipment location, and diagram of the system, these documents made our operation easier. We are satisfied that Utec can provide 24/7 maintenance support.
Ask us about P.M.
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